Templates | Award Phase-Grant Kick-Off Summary Example

Grant Kick-Off Summary Example

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The FY15 Body-Worn Camera (BWC) Pilot Implementation Program, funded by a US Department of Justice Bureau of Justice Assistance grant (Grant No. 2015-DE-BX-K049), allocates $599,756 in award funds with a required matching amount of $936,358, totaling $1,536,114 for the project. The grant performance period spans from October 1, 2015, to September 30, 2017.<br /><br />Key regulations guiding the grant include the Uniform Grant Guidance (2 CFR 200), DOJ Grants Financial Guide, and applicable local City of Sacramento administrative procurement policies. The program mandates strict adherence to procurement policies, prior approvals for sole source procurements exceeding $150,000, consultant rates above $650 per day, and uses of funds on BWC policy and training materials.<br /><br />Special conditions restrict the use of no more than 10% ($59,976) of funds for developing the BWC policy, which must be submitted within 180 days of award acceptance. Further obligations or expenditures can only proceed following BJA approval of the final policy and issuance of a Grant Adjustment Notice (GAN). Additional restrictions include the approval of budget, budget narrative, training materials, publications, and the inclusion of specific disclaimers in any disseminated materials.<br /><br />The project timeline began with award notification on September 21, 2015, with acceptance by October 30, and City Council approval on October 27, 2015. The policy submission due date is April 27, 2016, subject to adjustment.<br /><br />Roles and responsibilities delineate tasks between Metro Fiscal and other entities, including report submissions, policy and training material development and submission, training scheduling, vendor procurement, storage solution procurement, and fiscal reporting.<br /><br />Reporting requirements include quarterly performance, financial, and progress reports due through the grant period, with final reports due 90 days after September 30, 2017. This structured framework ensures compliance, transparency, and effective implementation of the BWC pilot program.

Keywords

Body-Worn Camera

BWC Pilot Program

US Department of Justice

Bureau of Justice Assistance

Grant Management

Procurement Policies

Policy Development

Training Materials

Fiscal Reporting

Project Timeline