Templates | Award Phase-Subrecipient Agreement Template Example (ARPA SLFRF)

Subrecipient Agreement Template Example (ARPA SLFRF)
Pdf Summary
This document is a comprehensive Federal Subrecipient Agreement between Orange County, Florida, and a designated subrecipient entity, referencing the federal award identified as FAIN: HR 1319, Title IX, Subtitle M, Section 9901, from the U.S. Department of the Treasury under the American Rescue Plan Act (ARPA) of 2021. The agreement governs a federal subaward with a capped amount («Subaward_Amount») intended for a specified purpose («Subaward_Purpose»).<br /><br />The agreement outlines the roles and responsibilities of both parties, establishing Orange County as a political subdivision of Florida and the subrecipient as an entity type specified («Subrecipient_Entity_Type»). It confirms compliance with the underlying federal award's terms, ARPA provisions, and relevant uniform guidance (2 CFR Part 200). The period of performance and effective agreement duration are stated, alongside protocols for amendments.<br /><br />Key provisions include:<br /><br />- Subrecipient Obligations: Strict adherence to the Scope of Services, licensure maintenance, non-discrimination, prohibition of religious activities as part of funded services, employment verification via E-Verify, and prohibitions against employing unauthorized aliens.<br /><br />- Procurement and Subcontracting: Compliance with federal procurement standards, approval requirements for subcontracts and sub-subawards, affirmative steps for inclusive subcontracting regarding minority and women-owned businesses, and procedures for subcontractor agreements.<br /><br />- Financial Controls: Approved budget management, restrictions on program income, reimbursement protocols requiring detailed documentation and federally mandated certifications, limitations on ineligible costs, advance payment terms, and conditions for return of unauthorized or disallowed funds.<br /><br />- Reporting and Monitoring: Monthly progress reports, financial reconciliation, audit requirements (including single audits for expenditures over $750,000), monitoring rights by the County and federal agencies, and corrective action plans for compliance issues.<br /><br />- Legal and Compliance: Insurance mandates (including general liability, workers' compensation, and professional liability as applicable), indemnification clauses with sovereign immunity considerations, independent contractor relationship clarification, confidentiality obligations including HIPAA and Florida Information Protection Act compliance, and federal contract terms such as suspension/debarment, non-discrimination, and lobbying restrictions.<br /><br />- Termination: Grounds and procedures for termination for convenience, cause, immediate termination, obligations upon termination, and force majeure conditions.<br /><br />- Attachments: Includes various required certifications and forms related to amendments, E-Verify registration, public entity crimes, MBE/WBE procedures, advance terms, leased employee affidavits, suspension and debarment status, lobbying certification, and essential exhibits covering scope, budget, reimbursement, and reporting.<br /><br />The agreement represents the entire understanding between the County and subrecipient, superseding prior communications, with governing law in Florida and dispute resolution confined to Orange County courts. Both parties must individually designate liaisons, and all formal amendments require written, signed consent unless unilaterally passed down due to federal award changes. The document ensures federal funds are used compliantly, limiting County liability, and providing mechanisms to address noncompliance through sanctions, repayment, or contract termination.
Keywords
Federal Subrecipient Agreement
Orange County Florida
FAIN HR 1319
American Rescue Plan Act 2021
Subaward Compliance
Procurement Standards
Financial Controls
Reporting and Monitoring
Legal and Compliance Requirements
Termination Procedures