Templates | Closeout-Grant Closeout Checklist

Grant Closeout Checklist

Pdf Summary

The Grant Closeout Checklist is a step-by-step guide designed to ensure proper completion and documentation of a grant project. It includes verifying that all expenditures and revenues are accurately recorded in the General Ledger, canceling any outstanding encumbrances and purchase orders, and confirming receipt of all funding agency revenues. Payroll distributions must be ended, and the disposition of any inventory, fixed assets, or property must be determined. The checklist requires reconciling the final financial report with the General Ledger and submitting all final technical, progress, and financial reports to the appropriate recipients. Decisions regarding the disposition of program income (from interest or fees) and any excess matching revenue are also necessary. All related documentation—including financial records, progress and technical reports, email correspondence, agreements, and amendments—should be saved securely on the network. Upon completing the required steps, the project lead and award manager must sign and date the checklist, return it to the designated contact, and retain a copy in the master program file. This process ensures thorough financial and administrative closure of the grant project.

Keywords

Grant Closeout Checklist

Grant Project Completion

General Ledger Verification

Encumbrance Cancellation

Funding Agency Revenue

Payroll Distribution End

Inventory Disposition

Financial Report Reconciliation

Program Income Disposition

Documentation Retention