Templates | Monitoring and Submonitoring-Financial Management Survey

Financial Management Survey - Example 2

Pdf Summary

This document is a survey form from the Governor’s Office of Strategic Planning & Budgeting, Grants and Federal Resources Team. It is designed to assess an applicant organization’s capacity to manage and properly use federal and state grant funds. The survey focuses on the organization’s financial and administrative capabilities to ensure accountability and compliance with grant requirements.<br /><br />Section A gathers general information, including recent receipt of federal or state grants, audit status in compliance with federal regulations (2 C.F.R. Part 200), the presence of IRS tax-exempt status, and the organization's internal policies on salary, benefits, and personnel matters.<br /><br />Section B addresses funds management, asking about the type of accounting system in use, frequency of ledger postings, ability to track funds by grant source, budget-to-actual cost comparison, maintenance of time and effort reports, understanding of federal cost principles, and plans for billing indirect costs.<br /><br />Section C evaluates internal controls, focusing on segregation of financial duties, proper check signatories, documentation of accounting entries and funds, employee time sheet approvals, and policies to ensure compliance with cost principles and grant terms.<br /><br />Section D reviews procurement practices, including existence of written codes of conduct, encouragement of competitive purchasing, cost or price analysis procedures, contract administration systems, and procurement policies and procedures.<br /><br />The final sections collect contact information for follow-up and require certification by an authorized individual affirming the accuracy and completeness of the report. Organizations are also encouraged to provide comments and attach relevant supporting documents, such as audit reports and schedules of federal expenditures.<br /><br />Overall, this survey is an initial monitoring and evaluation tool used to verify an organization’s financial management systems and compliance practices before and during the grant award process. It aims to identify deficiencies and encourage corrective actions or technical assistance when needed.

Keywords

Governor’s Office

Strategic Planning

Budgeting

Grants Management

Federal Resources

Financial Accountability

Compliance

Audit

Procurement Practices

Internal Controls