Templates | Post Award: Allowability & Cost-Disaster Specific Admin Plan

Disaster Specific Admin Plan - Recipient

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The Iowa Public Assistance Administrative Plan (2019), approved by FEMA Region VII for Disaster 4421-DR-IA, outlines the procedures for administering FEMA’s Public Assistance (PA) Program in Iowa following a presidential disaster declaration. The plan is developed and maintained by the Iowa Homeland Security and Emergency Management Department (HSEMD), which serves as the state agency responsible for the PA program's management under federal and state laws.<br /><br />The plan details organizational roles including the Governor’s Authorized Representative (GAR), State Coordinating Officer (SCO), Public Assistance Officers, Program Delivery Managers, and support staff, specifying their responsibilities in disaster recovery operations. It addresses coordination with federal FEMA staff, state agencies such as the Iowa Department of Transportation and Natural Resources, and legal and financial offices.<br /><br />Key components include:<br /><br />- FEMA and state authorities: The plan follows federal regulations including 2 CFR parts 200, 206, 44 CFR, and Iowa Code chapters, governing disaster assistance and public records.<br /><br />- Disaster declaration process: Procedures for gubernatorial requests for federal assistance, FEMA's evaluation, designation of assistance types, and possible appeals.<br /><br />- Program administration: Applicant briefings, submission of Requests for Public Assistance (RPAs), recovery scoping meetings, project review, approval, and documentation requirements.<br /><br />- Project types: Criteria for alternate projects (not restoring original function) and improved projects (restoring pre-disaster function with improvements), with funding limits.<br /><br />- Funding and financial management: Procedures for state and federal shares, including 10% state contribution, management cost caps at 7% (state) and 5% (subrecipients), payment policies, account preparation, recovery of overpayments, and audit requirements.<br /><br />- Monitoring, reporting, and closeout: Quarterly Progress Reports, appeals process, project and grant closeout timelines, record retention, and compliance oversight.<br /><br />- Special programs: Emergency Management Assistance Compact (EMAC) usage for additional resources, State Managed Small Disasters procedures, and environmental and historic preservation compliance.<br /><br />The plan also includes addenda for disaster-specific documents, governor’s requests, monitoring plans, signature authorities, state-managed disasters, and the Valor Implementation Plan. It ensures that Iowa’s administration of the PA Program complies with applicable federal and state requirements to facilitate efficient disaster recovery assistance for eligible public and private nonprofit entities.

Keywords

Iowa Public Assistance Administrative Plan

FEMA Region VII

Disaster 4421-DR-IA

Public Assistance Program

Iowa Homeland Security and Emergency Management Department

Disaster recovery operations

Federal regulations 2 CFR and 44 CFR

Requests for Public Assistance (RPAs)

Project funding and financial management

Emergency Management Assistance Compact (EMAC)