Templates | Pre-Award-Financial Management Survey

Financial Management Survey - Example 2

Pdf Summary

This document is a comprehensive survey form used by the Governor’s Office of Strategic Planning and Budgeting’s Grants and Federal Resources Team to evaluate organizations applying for federal or state grant funds. The purpose of the survey is to assess an organization’s capability to meet project goals and their responsibility in managing awarded funds properly. It serves as an initial monitoring tool and as part of the evaluation of financial capability during the awarding process. <br /><br />The survey encompasses multiple sections:<br /><br />A. General Information: This section collects data about the organization's recent receipt of federal or state grants, audit status per 2 C.F.R. Part 200, financial statements, federal fund expenditures, prior funding, IRS tax-exempt status, and applicable IRS code section. It also asks about established personnel policies.<br /><br />B. Funds Management: This part assesses the organization’s accounting system (manual, automated, or combination), frequency of posting to the general ledger, the accuracy in tracking grant funds, budget vs. actual cost recording, employee time and effort reporting, knowledge of Federal Cost Principles, and methods for charging indirect costs.<br /><br />C. Internal Controls: This focuses on segregation of duties, check signing protocols, documentation support for accounting entries, matching funds, and employee timesheets, as well as compliance policies related to cost principles and grant terms.<br /><br />D. Procurement: This addresses procurement policies, such as codes of conduct, open competition for vendors, cost/price analysis for purchases, contract administration systems, and written procurement procedures.<br /><br />The final sections require contact information of the preparer, certification of report completeness and accuracy by signature, and space for comments or attachments. This comprehensive questionnaire ensures organizational accountability and alignment with federal/state requirements for grant management and financial stewardship.

Keywords

Governor’s Office of Strategic Planning and Budgeting

Grants and Federal Resources Team

federal grant evaluation

state grant evaluation

financial capability assessment

funds management

internal controls

procurement policies

IRS tax-exempt status

grant management accountability