Templates | Internal Controls-Internal Control Certification

Internal Control Certification

Pdf Summary

The Missouri Department of Health and Senior Services (DHSS) provides an Internal Control Certification aligned with the 2 CFR 200 Uniform Grant Guidance (UGG) to assist subrecipients in evaluating their financial management and internal controls. This certification helps organizations ensure compliance with federal grant requirements by comparing their existing policies to mandatory UGG standards.<br /><br />Key areas covered include:<br /><br />1. Financial Management System (2 CFR 200.302): Organizations must maintain accurate, timely financial records that separately track all funds and expenditures, including federal identification details, budget comparisons, and safeguarding of assets. Procedures should promote error prevention and timely reporting.<br /><br />2. Allowable Costs (2 CFR 200.302, 200.403-405): Written procedures must confirm that costs are reasonable, necessary, consistently applied, documented, and conform to contract and federal guidelines. Costs should be claimed only once and meet GAAP standards.<br /><br />3. Equipment Management (2 CFR 200.313): Organizations must keep detailed equipment records, conduct biennial physical inventories, investigate losses, and maintain equipment adequately. Equipment is defined as tangible property costing $5,000 or more with a useful life over one year.<br /><br />4. Procurement Standards (2 CFR 200.318-.326): Procurement procedures should follow thresholds for micro-purchases, small purchases, and formal purchases. Methods include sealed bids, competitive proposals, and allowable noncompetitive proposals with documented rationale. Organizations must maintain oversight, ensure competition, avoid conflicts of interest, perform cost analyses, and take affirmative action to contract with small and minority businesses.<br /><br />5. Conflict of Interest Policy: Written standards must prohibit employees with conflicts from participating in procurement, forbid accepting gratuities, and enforce disciplinary actions for violations.<br /><br />Subrecipients certify compliance by submitting this completed form, signed by an authorized official, to DHSS. The document guides organizations in identifying gaps in policies to enhance accountability and manage federal funds in accordance with UGG requirements.

Keywords

Missouri Department of Health and Senior Services

Internal Control Certification

2 CFR 200 Uniform Grant Guidance

financial management system

allowable costs

equipment management

procurement standards

conflict of interest policy

federal grant compliance

subrecipient certification